An essential part of the Collaborative Care workflow is the use of a registry to manage caseloads and track patient outcomes. An effective registry must:
- Track clinical outcomes and progress at both the patient and target population caseload levels.
- Facilitate treatment-to-target by summarizing patient’s progress in an understandable and actionable way.
- Enable efficient psychiatric consultation and case review, allowing providers to easily prioritize patients who need evaluation for changes in treatment or who are new to the caseload.
Selecting a Registry Tool
Registry tools that support Collaborative Care (or similar behavioral health integrations) vary widely in their sophistication, functionality, cost, and scalability. When selecting a registry organizations should consider ease of use, functionality, reliability, IT capacity, and budget. Below are the most common registry options.
Clinics can create a registries using a spreadsheet. Clinic-developed registries should adhere to the functional requirements cited above. Caseloads managed on a spreadsheet can be challenging to scale and maintain HIPAA compliance.
AIMS Caseload Tracker
The AIMS Caseload Tracker is a low-cost, secure, HIPAA-compliant, web-based registry carefully designed to support CoCM workflows.
Organizations can custom build a registry within their EHR or care management software system. Custom builds take time, and many organizations find the AIMS Caseload Tracker (or similar tool) a valuable interim solution.