These guidelines will help health care organizations estimate Behavioral Health Care Manager FTE and resources needed for Collaborative Care, based on the complexity of the program being implemented and the population served by the team. Also included in these guidelines are the typical caseload sizes in Collaborative Care studies and existing programs, such as IMPACT and the Mental Health Integration Program.
The AIMS Caseload Tracker is a secure web-based registry for managing behavioral health caseloads in integrated care settings. In this version, providers manually enter basic patient information, behavioral health visit dates, symptom scores (PHQ-9, GAD-7, PCL-5) and psychiatric case review dates. Double data entry is minimized to include the essential items for caseload prioritization and decision-making support.
- Provides reminders for patient follow-up
- Identifies patients not improving to prioritize for treatment adjustment or psychiatric case review
- Displays progress over time for individual patient symptoms using the PHQ-9, GAD-7 and PCL-5
- Produces caseload reports summarizing trends in depression symptom scores and dates of contact
- Calculates real-time statistics like caseload size, length of time in treatment, and frequency of visits
- Facilitates reporting on the HEDIS Depression Remission and Response measure
- Tracks minutes of service delivered each month to facilitate CPT and CoCM Code billing
See: AIMS Caseload Tracker for more details