AIMS Caseload Tracker

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The AIMS Caseload Tracker is a secure web-based registry for managing behavioral health caseloads in integrated care settings. In this version, providers manually enter basic patient information, behavioral health visit dates, symptom scores (PHQ-9, GAD-7, PCL-5) and psychiatric case review dates. Double data entry is minimized to include the essential items for caseload prioritization and decision-making support.


Health care organizations can license the AIMS Caseload Tracker from the University of Washington for an annual fee that covers data hosting, support and maintenance. A single license covers use of the software at multiple clinic locations as long as Protected Health Information (PHI) can appropriately be viewed and shared between clinics. PHI under a single license will never be shared outside the licensing organization.

Users typically include behavioral health providers, care managers, psychiatry providers, behavioral health supervisors and other administrators.

Standard Pricing

Number of Users Standard Annual License Fee
1-5 $4,600
6-15 $6,300
16-30 $9,800
31-50 $11,500

Discounted Pricing
The AIMS Center offers discounted pricing to qualified non-profit safety net organizations, including but not limited to: FQHCs, RHCs, CCBHCs, CMHCs, Critical Access Hospitals, Sole Community Hospitals, IHS and HCH Grantees. If your organization's non-profit safety net designation is not listed or you are unsure if your organization qualifies, please contact us at

Number of Users Discounted Annual License Fee
for qualified non-profit safety net organizations
1-15 $2,600
16-50 $4,400

Volume Licensing
Volume licensing for the AIMS Caseload Tracker allows a parent organization to purchase a single license to cover multiple sites/providers/practices under their umbrella. The parent organization must be a Covered Entity as defined by HIPAA. Please contact us at for information about volume pricing.

Get Started

Healthcare organizations must sign a software license agreement and designate the University of Washington as a business associate in order to use the AIMS Caseload Tracker. To get started, please read the step-by-step licensing instructions, then complete the license agreement at the link below. 

Go to License Agreement

Once your license agreement is received and approved by the University of Washington, you will be contacted by the AIMS Center technical team. 


View the video demo below for an overview of the AIMS Caseload Tracker's interface and functionality. Send any follow-up questions to